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TERMS AND CONDITIONS FOR THE CHI INSTITUTE OF TRADITIONAL CHINESE VETERINARY MEDICINE 

CONTINUING EDUCATION (CE) COURSES

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The following policies apply to all onsite and on-line CE classes offered by the Chi Institute of Traditional Chinese Veterinary Medicine (CHI).

I. Registration

A. Enrollment
Students can enroll for on-site and on-line classes by contacting Chi as follows:
  - Online registration at www.tcvm.com
  - Email registration form to: register@tcvm.com  
  - Fax registration form to: +1-800-860-1543

B. Confirmation of enrollment
For Chi on-site and online class registrations each student or student representative will receive a confirmation of enrollment via e-mail. If you do not receive your confirmation, please contact Chi at +1-800-860-1543.

C. Payment options 
Chi offers several payment options. The payment method must be established at the time of registration for the class. Students may pay for the class fees via Credit card (Visa, MasterCard, Discover, and American Express), or via Bank check, money order, or wire transfer. (Wire transfer instructions will be provided upon request. Please note that a $25 fee is required for all wire transfers)

D. On-line Class access
Access to online classes is only available via an Internet connection. Online class participants must have an appropriate user ID and password provided by Chi to gain access. If the Student experiences difficulty in accessing the Online Product, all support services are provided as stated in the access notification documentation.


II. Class Transfers

A. Chi on-site and online class transfers will only be processed by calling our registration department directly at +1-800-860-1543 or emailing register@tcvm.com. Chi will confirm all transfer requests by fax or e-mail. If the student does not receive a confirmation of transfer within three (3) business days of the request, the student should call +1-800-860-1543 to reconfirm. Financial responsibility remains with the student for all class fees unless a proper transfer request is received and confirmed by Chi prior to the start of the class.

B. On-site and On-line class transfers are subject to the following fees:
Date of transfer request.            Applicable fees:
(measured from the first day of the class)
* More than 30 calendar days          No charge
* 30 or fewer calendar days             10% of the total class fee

C. The student is responsible for paying any difference in tuition or fee increase between the registered class and the transferred class. A class registration can be transferred only ONCE. After the transfer, the registration is no longer cancellable or transferable and any payment associated with it is no longer refundable.



III. Class Cancellations

A. Chi on-site and online class cancellations will only be processed by calling our registration department directly at +1-800-860-1543 or emailing register@tcvm.com.

Chi will confirm all cancellations requests by fax or e-mail. If the student does not receive a confirmation of cancellation within three (3) business days of the request, the student should call +1-800-860-1543 to reconfirm. Financial responsibility remains with the student for all class fees unless a proper cancellation request is received and confirmed by Chi prior to the start of the class.

International students attending a class are responsible for any government customs, regulations, and restrictions.If a student is refused entry into the United States, the standard cancellation charges will apply.

B. The following on-site and on-line class cancellation fee schedule applies:
Date of cancellation request       Applicable fees:
measured from the first day of the class
* More than 60 calendar days        No charge/Full Refund
* 30 - 60 calendar days                   25% of the total class fee
* 15 - 29 calendar days                  50% of the total class fee
* 8 - 14 calendar days                    75% of the total class fee
* 7 or fewer calendar days           100% of the total class fee



IV. Fees and Refunds

A. All cancellation and transfer fees will be charged to credit cards provided by the student at the time of registering for the class.
B. For a cancellation with payment(s), the refund of the paid amount less the cancellation fee will be issued. All refunds for credit card payments are subject to 4% of the total refund amount as a processing charge.
C. A $25 fee will be charged for all wire transfer payments under $500



V. Miscellaneous

A. Non-smoking facilities
The Chi Institute is dedicated to providing a clean and comfortable environment for all, as such, smoking is NOT permitted in any areas of the Chi Institute.

B. Classroom and Wet Lab dress code
The dress code in all Chi classroom facilities is casual. Please be aware that all indoor facilities are air-conditioned and a light jacket or sweater may be preferred. All students participating equine or large animal wet labs are required to wear boots or horse working shoes for safety.

C. Recording policy
CHI strictly prohibits the recording and rebroadcast of audio or video of our classes and educational events. This applies to on-line and on-site events.

D. Participant Exclusion
Chi reserves the right to exclude a participant from attending any Course due to disorderly conduct, failure to observe any of Chi's rules of participation, or failure to attend the prerequisite class(es) for a particular Course. Chi reserves the right to deny the participant a refund under these, or other, circumstances.

E. Intellectual property
All Chi class materials, including class handouts, training manuals, exams, homework and on-line lecture or lab video, etc.,are confidential and proprietary information of Chi and copyrighted by Chi. The student agrees not to disclose any of this information to any third party or use such information except as expressly permitted herein.The student acknowledges that it is illegal and a violation of this agreement to copy or distribute any Chi class materials among non-registered persons without written authorization from Chi. The student acknowledges that Chi shall be entitled to seek injunctive relief and damages for any breach of this agreement by Student from which irreparable harm would ensue.

F. Data protection, privacy
Chi uses secure technologies to protect Students' personal data. The Student agrees to the collection, processing, and use of his or her personal data to the extent necessary for processing the registration. Chi may use Students' postal and e-mail addresses for promotions (for example, invitations to classes, class news, and registration in Chi's student database). However, Chi uses opt-in procedures for its promotions where the receiver expressly agrees in advance to receive information. In any case, Chi allows the recipient to opt out of a mailing list at any time. 

G. Disclaimer

Chi reserves the right to cancel, and/or reschedule any published scheduled class. The student's sole remedy shall be the refund of prepaid course fees. Chi is not responsible for airfare, lodging, or other related expenses including any airline penalties incurred. Under no circumstances shall Chi be liable for any direct, or indirect, consequential, or special damages. CHI SHALL NOT BE LIABLE FOR DAMAGES OF ANY KIND RESULTING FROM ERRORS OR OMISSIONS IN THE TRAINING MATERIALS, NOR SHALL CHI BE LIABLE FOR ANY DAMAGES RESULTING FROM THE USE OF THE TRAINING MATERIALS OR OTHER INFORMATION CONVEYED IN A CHI COURSE.

H. Student Agreements
As a condition to enrollment and participation in any class or course offering, all students waive all liability of Chi and its agents and representatives (the "Released parties") and agree to hold the Released parties harmless, indemnify them, discharge them, covenant not to sue them, and reimburse them for any liability, claims, sums, costs, or other expenses incurred by any student that may be caused in whole or in part by participating in any class or course offered by Chi.

Each student understands that a photographer may be present to photograph the activities at any course or class offered by Chi and that each student may be photographed while participating in the class or course. 

Each student grants Chi the irrevocable and unrestricted right to use and publish photographs or images of the student or in which the student may be included. Each student hereby releases Chi and its legal representatives and assigns from all claims and liability relating to any such photographs or images.

As an education provider, the Chi Institute values the privacy of our students, faculty and guest speakers. In an effort to respect and protect the intellectual rights, copyrights and privacy of our speakers and faculty we ask that our students refrain from using any video and audio recording or transmitting devices during lectures and labs. Materials used during lectures, on-site presentations, in wet labs or online presentations (video, graphic, photograph, etc.) may also have their own copyright which may be violated by being recorded for personal use or for distribution. Students found in violation of this policy may be subject to disciplinary action.


Attendance Policy

Students are required to attended all classes and scheduled activities. Chi Institute has an attendance policy that mandates that all students maintain a minimum of 90% at all times. The school keeps records of attendance electronically for all online classes. For onsite sessions/courses students are required to sign in on class sign in sheet every morning.  


Tardiness
: Classes begin promptly and students are expected to arrive five minutes prior to the designated start time. A student who is not in attendance at the start of each subsequent class session scheduled that day will be immediately marked as tardy or absent, as applicable.  


Absence
:  A student who does not complete online session in allotted time, misses a session in a multi-session course or misses an onsite course in its entirety will be marked absent and will be required to make up missed session/course in order to continue with the Course. A student who accumulates 1 full day absence or more for any single class will receive a written advisement of academic for their entire course of enrollment.  There are two absence classifications:


Excused
:  An absence will be considered excused under the following circumstances: illness, death, or birth in the immediate family, or other valid reasons substantiated in writing and at the discretion of the Teaching Director.

          
Unexcused
:  If a student is absent for any reason other than the reasons cited above for an Excused Absence, or if the student cannot produce evidence for an Excused Absence, then the absence will be classified as Unexcused.  


Consequences and Actions of Unsatisfactory Attendance Including Dismissal  Students with three unexcused absences in a class will be advised of unsatisfactory attendance and will receive notification of dismissal from said course and be given options to complete course. Certificate of completion is withheld until a student has fulfilled all required sessions/courses.