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Application Process

Veterinary students and licensed veterinarians with a bachelor’s degree from an accredited school are eligible for enrollment in the MS-TCVM. Applicants to the MS-TCVM program must provide the following documents to apply for the MS-TCVM:

  • Photocopy of your diploma of Doctor of Veterinary Medicine (DVM) or equivalent in the field of veterinary medicine, such as a Bachelor of Science in Veterinary Medicine (BS Vet Med);
  • Official transcripts of your earned bachelor’s degree;
  • One letter of recommendation from a former professor, peer, or employer;
  • Photocopy of your driver’s license (or passport);
  • The completed Enrollment Agreement;
  • A $120 required non-refundable application and student ID fee.

View a sample of the Enrollment Agreement. To apply, please fill out the Application Form and send it to Emma Sample at emma@tcvm.com. Before submitting an application please download and read the Student Catalog to ensure that you understand all policies, procedures and requirements of Master's degree students.

In order to apply to the Chi Institute of Traditional Chinese Veterinary Medicine for entry into the MS-TCVM program, prospective students should complete an application form and send or bring the form along with all required documentation and attachments as listed above to:

Admissions Department
Chi Institute of Traditional Chinese Veterinary Medicine
9650 W Hwy 318
Reddick, Florida 32686

If a candidate would like to interview the school, she or he should call the Admissions Department at 1-800-891-1986 to schedule an appointment. In addition to a campus tour, appointments with faculty members and class visits may be arranged.

All applications for admission are reviewed without regard to race, gender, age, religious affiliation, nationality, sexual orientation or veterans’ status. The Chi Institute of Traditional Chinese Veterinary Medicine also complies with anti-discrimination policies of Section 504 of the Rehabilitation Act of 1973 and its implementing regulations.

Click here for the Chi Institute's Consumer Information Disclosure for more information about licensing, demographics, and feedback.

Credits

Definition of Units of Credit
The Chi Institute of Traditional Chinese Veterinary Medicine awards credit on a semester credit hour system. A semester credit hour is equivalent to approximately no less than 15 class hours of lecture or direct faculty instruction with appropriate out-of-class study and preparation; 30 hours of lab with appropriate out-of-class study; or a minimum of 45 hours of practicum. A class hour of instruction is equal to 50 minutes of instruction in addition to a 10-minute break. Appropriate out-of-class study and preparation is generally defined as a minimum of two hours of out-of-class student work for each hour of lecture or direct faculty instruction each week for approximately fourteen weeks.

Grade

Percentage or
Description

GPA

Evaluation

A

90-100%

4.0

Outstanding

B+

86-89%

3.5

Very Good

B

80-85%

3.0

Very Good

C+

76-79%

2.5

Satisfactory

C

70-75%

2.0

Satisfactory

D+

66-69%

1.5

Deficient

D

60-65%

1.0

Deficient

F

0-59%

0

Failure

I

Incomplete

Not
Included

Not
Calculated

W

Withdrawal during Drop/Add period

Not
Included

Tuition not Charged

WP

Withdrawal after Drop/Add period but before 50% or more of the course has elapsed*

Not
Included

Tuition Charged

TC

Transfer Credits

Not
Included

Accepted for credit

AU

Audit Class (no credit earned)

Not
Included

No
Evaluation

R

Repeated Course (assigned for a course that has been successfully repeated)

Not
Included

No
Evaluation

Non-Degree Seeking Course Enrolllment 
Veterinarians and veterinary students wishing to earn Master’s credit may do so by enrolling as a Non-Degree Seeking (NDS) Student in a master’s level course. Applicants interested in enrolling in a Master level course must demonstrate they meet admissions criteria for enrolling in the Master program, and must meet all course pre-requisite requirements.  Single course attendance is subject to course and seat availability.
All NDS Students must submit the following documentation prior to registering for a graduate level course:

  • Official academic transcripts of your earned Doctor of Veterinary Medicine (DVM) or equivalent, or official transcripts of your earned Bachelor’s degree and a photocopy of your current veterinary school identification;
  • Photocopy of a Government issued photo ID (driver’s license or passport);
     Sign and execute an Enrollment agreement for the Master’s level course.
  • International NDS students must also provide the following:
    demonstration of competency in written and spoken English, as evidenced by a score of at least
  • 550 on the TOEFL exam or by passing a recognized international equivalent exam. An international student may be exempt if:
  • The applicant has earned a bachelor’s degree or higher from an institution in an English-speaking country, or
  • If the applicant is a citizen of an English-speaking country. 
  • International Students, whose transcripts are not in English, are also required to have their transcripts translated and evaluated by an NACES recognized firm.

Transferability of Credits
The transferability of credits earned at the school is at the complete discretion of a school to which you may seek to transfer. Acceptance of the certificate you earn is also at the complete discretion of the school to which you may seek to transfer. If the credits and/or certificate you earn at the Chi Institute are not accepted by the school to which you seek to transfer, you may be required to repeat some or all of your coursework at that school. For this reason you should make certain that your attendance at this school will meet your educational goals. This may include contacting a school to which you may seek to transfer before attending to determine if your credits/certificate will transfer. 

Students requesting transfer credits to be evaluated must submit a Request for Transfer Credit Approval form to the Admissions Office prior to the start of the first semester. Transfer credits will be evaluated upon the receipt of official transcripts, and only transfer credit evaluations performed by Chi Institute and approved by the Dean are final. Students will be notified of the credits accepted for transfer prior to the end of their first semester.  A student may receive transfer credits, provided:

  1. The student earned a “B” or higher in the course from an accredited institution, within the past 5 years, and  
  2. The course is determined equivalent in both content and degree level to a required CHI course within the student’s program of study. 
  3. The total of all credits awarded for transfer is not more than 25% of the total program credits. 

 A student may appeal the credits accepted for transfer through the grievance procedure.         


Grading System & Progress Reports
Final grades are reported in the online learning portal at the completion of each grading period. At the conclusion of each semester the Chi Institute of Traditional Chinese Veterinary Medicine reports final grades to each student. The following grading system is used, and final grades are calculated from the percentages earned in each course in accordance with the chart provided to the right.    

Proctored Exams
The majority of exams given at the Chi Institute are completed during the Residential Sessions or through the online learning portal. However, on occasion, a student may be required to complete a proctored exam. A proctored exam must be overseen by an individual (called a proctor) who monitors the student while he or she is taking an exam. Students are responsible to make arrangements to locate a proctor and an appropriate location for the exam. Students will be required to show a valid ID (Student ID Card or Government Issued Photo ID Card) if the student is unknown to the proctor and to know the instructor’s name, the course name and which exam or activity they need to complete. Students will need to obtain and complete the necessary paperwork.


Non-Discrimination Policy

Chi Institute of Traditional Chinese Veterinary Medicine does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Name: Mrs. Yanru Zhao, MS, Associate Dean for Finance and Planning
Address: Chi Institute of Traditional Chinese Veterinary Medicine
    9650 W Hwy 318, Reddick, FL 32686

    1-800-860-1543 ext. 104 

 

The Chi Institute of Traditional Chinese Veterinary Medicine complies with anti-discrimination policies of Section 504 of the Rehabilitation Act of 1973 and its implementing regulations.

Click here for the Chi Institute's Consumer Information Disclosure for more information about licensing, demographics, and feedback.

Family Educational Rights and Privacy Act (FERPA)

In compliance with the Family Educational Rights and Privacy Act of 1974, the Chi Institute of Traditional Chinese Veterinary Medicine allows students access to their educational records. These records include all information maintained by the school which is directly related to the student, with the exception of the financial records of their parents and educational records containing information about more than one student. The Chi Institute of Traditional Chinese Veterinary Medicine  permits  access  to  that  part of the record that pertains only to the inquiring student. Student records are confidential and, other than to the student, only such agencies or individuals authorized by federal law in the Family Educational Rights and Privacy Act are allowed access without express permission by the student through a records release form. These records are left on file indefinitely. Directory information, however, may be released to valid inquiries unless the student specifically requests in writing that this information not be released.
In addition to complying with FERPA, the Chi Institute of Traditional Chinese Veterinary Medicine does not allow faculty to discuss or post grades I the public areas of the LMS.  Confidential information is only shared with students in areas that are password protected. 

Satisfactory Academic Progress Policy

Satisfactory Academic Progress (SAP) ensures that students are progressing through their program of study both academically and in a timely manner. In order to be considered to be making satisfactory progress toward a degree or certificate, a student must achieve a 3.0 cumulative grade point average and a 67% completion rate.

To determine satisfactory progress, a student’s cumulative grade point average and completion rate will be evaluated at the end every semester after grades are posted, approximately 10 days after the end of the semester. The completion rate is determined by dividing the number of credits earned by the number of credits attempted. The maximum time frame that a student is allowed to complete a program is 1.5 times the program length of 3 years.

Students are expected to complete the requirements for their program in the scheduled time frame, but in no case may the credits attempted exceed 1.5 times the credits required to complete the program.

At the end of each semester, if the student has less than a 3.0 cumulative grade point  average and/or has not earned at least 67% of the credits attempted  (required to complete the program within 150% of the program length), he or she will be notified and placed on Academic Warning for the next semester. If a student fails to achieve satisfactory progress by the end of the semester in which they are on Academic Warning, the student will be withdrawn from the program (unless the student files and is granted an appeal as defined below). If the student regains SAP by the end of the semester, they will be removed from Academic Warning.

All periods of enrollment count toward Satisfactory Academic Progress, including periods when a student does not receive financial aid.

Satisfactory Academic Progress Appeals, Probation, and Academic Plans

A student may appeal the determination of withdrawal due to failure to re-establish satisfactory progress by the end of the warning period to the Director based upon extenuating circumstances. These might include the death of a relative, an illness of or injury to the student or other extraordinary situations. The student’s appeal must be received on or before the first Wednesday of the first week of the new semester for the student to be eligible to register for the following semester. If it is determined that a student should have been withdrawn at the end of the prior semester for failure to maintain or regain SAP, he or she will not be charged for the new semester.

The appeal must contain 1) an explanation of why the student failed to meet the SAP standards; and  2) a description of what has changed in the student’s situation that will enable him or her to again meet the satisfactory progress standards. Supporting documentation should be submitted if possible.

The Director will review the information submitted in the context of the student’s entire academic record, and notify the student of his or her decision within 24 hours. This decision is final. If the appeal is granted, then the student will be placed on probation for the semester, and the Director’s notice to the student will outline the requirements of the academic plan the student must follow The terms of the academic plan must ensure the student will be able to complete the program within the maximum timeframe (1.5 times the program length) and with the required 3.0 CGPA for graduation.

At the end of the probationary semester, the student’s progress will be evaluated based upon the academic plan. If the student is meeting the SAP standards, or he or she has met all of the terms of the academic plan, the student will be eligible to remain in school.

In all subsequent semesters the student must again meet the SAP standards or the terms of the academic plan.

If the student fails to meet the terms of the academic plan at the end of the probationary semester, the student will be terminated. Second appeals in this situation will only be granted at the discretion of the Director, and based upon very exceptional circumstances.

Procedure for re-establishing Satisfactory Academic Progress (SAP)

A student who is placed on Academic Warning and re-establishes SAP at the end of the Academic Warning period will be removed from Academic Warning. A student who is placed on Probation and re-establishes SAP at the end of the Probation period will be removed from Probation.

The effect on SAP for repeated courses

The higher of the two grades earned for a repeated course will be used in calculating the CGPA. The credits attempted for both courses are included in the calculation of the completion rate.

The effect on SAP for non-punitive grades and non-credit or remedial courses

Chi does not offer remedial courses. The grade assignment of AU is a non-punitive grade that does not impact CGPA or completion rate calculations.

The effect on SAP when a student seeks to earn an additional credential

At this time Chi offers only one program, so this is not applicable.

The effect on SAP for Extended-Enrollment Status 

Chi  does not offer extended-enrollment status.

The effect on SAP when student changes programs or is re-admitted to the same program

If a student is re-admitted into the program, the credits and grades that are applicable to the student’s current program of study will be included in the CGPA and in credits attempted for determining the student’s satisfactory academic progress.

The effect on SAP for Transfer Credits

Credits accepted for transfer are counted as credits attempted for purposes of the completion rate, but have no impact in the calculation of CGPA.

Re-entry for students dismissed due to failure to meet SAP

Students who have been dismissed for lack of satisfactory progress may apply to be readmitted as the class schedule permits, after 6 months. Such a student will be enrolled for a probationary semester upon reentry. This procedure applies only to dismissals caused by lack of satisfactory progress It does not apply to voluntary withdrawals.  The below chart identifies how each potential grade assignment effects SAP.

Grade

Included in CGPA

Included as credits
Attempted

Included as
credits earned

A

Yes

Yes

Yes

B

Yes

Yes

Yes

C

Yes

Yes

Yes

D

Yes

Yes

Yes

F

Yes

Yes

Yes

I

No

Yes

No

W

No

No

No

WP

No

Yes

No

TC

No

Yes

Yes

AU

No

No

No

R

No

Yes

No

Student Integrity and Academic Honesty Policies


Students must comply with the following obligations:

  1. Attend classes regularly in accordance with the published attendance policy;
  2. Prepare the work assigned to them as part of their courses;
  3. Maintain a spirit of discipline and cooperation with the Chi Institute of Traditional Chinese Veterinary Medicine staff, faculty and administration so that all activities may be carried out in a regular and orderly manner inside the institute facilities, and treat the Chi Institute staff, students, peers and colleagues with respect;
  4. Look after the Chi Institute of Traditional Chinese Veterinary Medicine’s material assets, be the guardians and defenders of the propriety and dignity that must prevail as a rule in any institution of higher learning;
  5. Comply with the Chi Institute of Traditional Chinese Veterinary Medicine’s rules and policies.    Academic    misconduct    includes: (a) cheating (using unauthorized materials, information or study aides in any academic exercise, plagiarism, falsification of records, unauthorized possession of examinations, intimidation,  and  any  and  all  other  actions that   may   improperly   affect  the   evaluation of a student’s academic performance or achievement); (b) assisting others in any such act; or (c) attempts to engage in such act.

Misconduct warranting disciplinary action includes any significant departures from generally accepted standards of integrity and appropriate behavior. Students who do not comply with the Chi Institute’s obligations established in the preceding will be penalized, in accordance with the severity of their offense, with a reprimand, a temporary suspension, failing grade in a course or courses or expulsion from the Chi Institute of Traditional Chinese Veterinary Medicine.   Students who violate local, state, or federal laws while enrolled in the Chi Institute may be subject to immediate dismissal.

Complaint Grievance Policy

School faculty and administration work with each student to resolve the issues a student may have. Every student is encouraged to discuss his or her concerns or complaints with faculty or staff most able to assist the student in resolving the matter. If, however, the student is not satisfied with these efforts then the student may pursue a formal review by following the grievance procedure as follows:  1) Make a signed, written complaint to a school official describing the basis of the complaint in sufficient detail to allow the Associate Dean for Administration to  begin  an  investigation;  2)  The Associate  Dean for  Administration,  or  a  designee,  will  schedule an appointment with the student within three (3) working days to discuss the complaint; 3) The Associate  Dean  for  Administration  will  confirm the completion of the investigation with a written report of the disposition of the complaint mailed to the student within five (5) working days of meeting with the student; 4) If the student is not satisfied with the Associate Dean for Administration’s report as to the disposition of the complaint, the student may appeal the result in writing to the Dean within ten (10) working days. The appeal letter must include a copy of the written disposition report and an explanation as to why the student is not satisfied with the outcome; 5) The Dean will review the written disposition report and the student’s appeal letter and will conduct any further investigation necessary, including  requesting  additional  information  from the student; 6) When the complaint concerns a faculty member or administrator, CHI will not complete its review and make a final decision regarding a complaint unless, it assures that the faculty member or administrator has sufficient opportunity to provide a response to the complaint. 7)The Dean will provide both the student and the Associate Dean for Administration with  a  written  decision  within  ten  (10)  working days of the receipt of the appeal letter. This written decision is the final disposition of the complaint; 8) Students not satisfied with the final disposition of the grievance process may contact:

Commission for Independent Education

(FLCIE) 325 W Gaines St, Suite 1414

Tallahassee, Florida 32399

www.fldoe.org/cie/ 850-245-3200

The above process does  not  limit  or  prohibit  a student from enforcing any contractual legal rights or remedies