Students not satisfied with the final disposition of the grievance process may contact: Commission for Independent Education (FLCIE) 325 W Gaines St, Suite 1414 Tallahassee, Florida 32399 www.fldoe.org/cie/ 850-245-3200.
Distance Education Accrediting Commission (DEAC) 1101 17th Street NW, Suite 808 Washington, DC 20036. www.deac.org. 202-234-5100
Out-of-State Distance Education students, who have completed the internal institutional grievance process and the applicable state grievance process, may appeal non-instructional complaints to the FL-SARA PRDEC Council. For additional Information on the complaint process, please visit the FL-SARA Complaint process webpage, http://www.fldoe.org/sara/complaint-process.stml.
The above process does not limit or prohibit a student from enforcing any contractual legal rights or remedies.
Campus Security Policy
Providing a safe campus environment for students and employees is of utmost importance to the Chi Institute of Traditional Chinese Veterinary Medicine. This is accomplished with the cooperation of the local authorities, administration, faculty, and student body. Administration, faculty and students are required to adhere to all local and state laws and ordinances, applicable federal laws and Chi Institute policy. Students and staff members must carry Chi Institute issued identification cards and all visitors to the campus must check in and sign in at the front desk. Security cameras are used and placed in strategic areas. The Chi Institute of Traditional Chinese Veterinary Medicine cooperates with law enforcement agencies to enforce all laws and Chi Institute of Traditional Chinese Veterinary Medicine personnel will contact the appropriate law enforcement agencies as necessary. The Chi Institute maintains an annual security report that contains information relating to campus security, crimes and emergencies, and statistics concerning the occurrence of specified types of crimes on and in certain areas around the campus. Campus crime statistics and a crime log are kept on file within the Administration Department and will be made available for review upon request. Further information about the Chi Institute’s emergency response and notification procedures, and other campus security information can be obtained from the Admission and Student Service Director.
Hazing means any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a student for the purpose of initiation or admission into, or affiliation with, any organization operating under the sanction of the Chi Institute of Traditional Chinese Veterinary Medicine Hazing includes, but is not limited to, any brutality of a physical nature, such as whipping, beating, and branding, forced calisthenics, exposure to the elements, forced consumption of any food, liquor, drug, or other substance, or other forced physical activity which could adversely affect the physical or mental health or safety of the students. The Chi Institute’s students and individuals representing the Chi Institute who work with students are prohibited from engaging in hazing activities. Individuals found guilty of violating this hazing policy will be subject to suspension or dismissal from the Chi Institute.
It is the policy of the Chi Institute of Traditional Chinese Veterinary Medicine to provide a smoke and tobacco free environment consistent with the Chi Institute’s efforts to promote a campus setting conducive to learning and studying. As such, smoking is prohibited in and around the campus and campus building. It is the responsibility of all members of the Chi Institute of Traditional Chinese Veterinary Medicine staff and student body to observe this smoke free policy and to politely remind others of their equal responsibility with regard to this health, courtesy and fire safety issue.
The Chi Institute of Traditional Chinese Veterinary Medicine takes threats of violence seriously. Any use or possession of weapons is prohibited on the Chi Institute campus. This includes knives, guns, martial arts weapons, or any other object that may be used as a weapon. A student who brings a weapon on campus is in violation of the Chi Institute of Traditional Chinese Veterinary Medicine’s policy and will be immediately withdrawn from the Chi Institute of Traditional Chinese Veterinary Medicine.
Chi Institute of Traditional Chinese Veterinary Medicine does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Name: Mrs. Yanru Zhao, MS, Associate Dean for Finance and Planning
Address: Chi Institute of Traditional Chinese Veterinary Medicine
9650 W Hwy 318, Reddick, FL 32686
1-800-860-1543 ext. 104
Americans with Disabilities Act (ADA)
This Act (ADA) was enacted to extend to otherwise qualified individuals full access to all aspects of public accommodation, including education. The ADA prohibits discrimination on the basis of disability. The Chi Institute’s facilities have been designed with accommodations for the physically disabled. The ADA is a positive piece of legislation and Chi Institute of Traditional Chinese Veterinary Medicine readily complies with all of its provisions. To prevent discrimination, educational services must:
- Be provided in an “integrated setting” if possible;
- Make “reasonable accommodations” unless a modification would result in an undue hardship to the institution or a fundamental alteration of the services provided;
- Furnish auxiliary aids and services when necessary;
- Remove architectural and structural communication barriers in existing facilities when readily achievable;
- Provide readers, note-takers and tutors as required.
The Chi Institute of Traditional Chinese Veterinary Medicine is not required to provide:
- Personal devices such as wheelchairs;
- Individually prescribed devices (e.g., glasses, hearing aids);
- Services of a personal nature (e.g., assistance in eating, dressing or toileting).
Extra charges to cover accommodation may not be made. All individuals involved in recruiting, training and serving students must ensure that students be admitted, trained and serviced equally with no discrimination for disabilities. All efforts should be made to find cost effective ways of accommodating students with disabilities. Student Affairs should be contacted in all cases of disabled applicants, in order that proper attention is paid to finding suitable and reasonable accommodations.
Sexual Harassment Policy
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitutes as sexual harassment when the conduct is sufficiently severe, persistent, or pervasive to limit a student’s ability to participate in or benefit from the education program, or to create a hostile or abusive educational environment. The Chi Institute does not tolerate sexual harassment of its students from any member of the Chi Institute’s community including faculty, staff, and other students. A student who feels he or she has been sexually harassed should immediately notify the Associate Dean for Finance and Planning who has been designated to handle this sensitive matter:
Name: Mrs. Yanru Zhao, MS, Associate Dean for Finance and Planning
Address: Chi Institute of Traditional Chinese Veterinary Medicine
9650 Hwy 318 West, Reddick, FL 32686
1-800-860-1543 ext. 104
Drug & Alcohol Abuse Prevention Statement
It is the policy of the Chi Institute of Traditional Chinese Veterinary Medicine that the unlawful possession, use, or distribution of illicit drugs by students on campus property, or in conjunction with any Chi Institute of Traditional Chinese Veterinary Medicine, or Chi Institute-related activities, is prohibited. Students who violate this policy will be referred to the appropriate law enforcement agency for prosecution and be immediately suspended until the matter has been resolved. In the event that a student is suspended or is arrested for a drug related offense, he or she will not be allowed back into school until presentation of written documentation indicating that the matter has been resolved to the satisfaction of the Chi Institute of Traditional Chinese Veterinary Medicine. Only at this point will reinstatement of the student’s enrollment status be considered. It is unlawful for any person to sell, manufacture, deliver or possess with intent to sell, manufacture, or deliver a controlled substance. The Chi Institute of Traditional Chinese Veterinary Medicine prohibits the unlawful manufacturing, possession, use, sale, or distribution of controlled substances on its campus or at any school activity. Any person violating the provisions of federal law, and Florida law in this regard may be guilty of a felony or, in some cases, a misdemeanor of the first degree, and may be subject to punishment as provided in Florida law or municipal codes. This punishment can include imprisonment, fines, and forfeiture of property. It should also be noted that under Florida’s sentencing guidelines, punishment may become successively more severe for second and third violations. Students may also be referred to help centers. If such a referral is made, continued enrollment will be subject to successful completion of any prescribed counseling or treatment program. Additional information on the Chi Institute’s drug and alcohol abuse prevention policy can be obtained from the Admission and Student Service Director.
Intellectual Property Policy
A central mission of the Chi Institute of Traditional Chinese Veterinary Medicine is to create, preserve, and disseminate knowledge through teaching and research. The creation and dissemination of knowledge is a collective enterprise at the institute. When the Chi Institute of Traditional Chinese Veterinary Medicine makes an enterprise possible or when it provides extra or special support, either with money, facilities, equipment or staff, for the development of ideas or the production of works, it is reasonable for the Chi Institute to participate in the fruits of the enterprise and/or to be reimbursed for the Chi Institute’s extra or special costs, if such ideas or works are introduced commercially. With respect to works in which the Chi Institute of Traditional Chinese Veterinary Medicine has ownership or any form of control, the person(s) who created the intellectual property shall be consulted in the determination of how it is to be made public, developed, modified and/or commercialized. The Chi Institute will assemble a Committee on Intellectual Property, appointed by the Dean that has the responsibility for interpreting these policies, resolving disputes concerning the interpretation and application of these policies, and recommending changes to the Dean from time to time as experience suggests the desirability of such changes. Inventors or creators may submit appeals to the Dean regarding the Chi Institute of Traditional Chinese Veterinary Medicine’s handling of any inventions, patentable ideas, patents or copyrights assigned to the Chi Institute under this policy.
Copyright Infringement Policy
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement. Penalties for copyright infringement include civil and criminal penalties. For more information, please see the website of the U.S. Copyright Office at: www.copyright.gov
ACADEMIC & REGISTRATION POLICIES
Definition of Units of Credit
The Chi Institute of Traditional Chinese Veterinary Medicine awards credit on a semester credit hour system. A semester credit hour is equivalent to approximately no less than 15 class hours of lecture or direct faculty instruction with appropriate out- of-class study and preparation; 30 hours of lab with appropriate out-of-class study; or a minimum of 45 hours of practicum. A class hour of instruction is equal to 50 minutes of instruction in addition to a 10-minute break. Appropriate out-of-class study and preparation is generally defined as a minimum of two hours of out-of-class student work for each hour of lecture or direct faculty instruction each week for approximately sixteen weeks. Course Registration Policy
Students are required to submit a formal course registration form, found on the Chi Institute website (www.chivm.edu), for a minimum of one course each semester. If a student fails to register for a course(s) by the last day of the registration period, the student will be administratively withdrawn from the program unless they apply for and are approved for a Leave of Absence.
Transferability of Credits
The transferability of credits earned at the school is at the complete discretion of a school to which you may seek to transfer. Acceptance of the certificate you earn is also at the complete discretion of the school to which you may seek to transfer. If the credits and/or certificate you earn at the Chi Institute are not accepted by the school to which you seek to transfer, you may be required to repeat some or all of your coursework at that school. For this reason you should make certain that your attendance at this school will meet your educational goals. This may include contacting a school to which you may seek to transfer before attending to determine if your credits/certificate will transfer.
Students requesting transfer credits to be evaluated must submit a request in writing to the Admissions Office prior to the start of the first semester. Transfer credits will be evaluated upon the receipt of official transcripts, and only transfer credit evaluations performed by Chi Institute and approved by the Dean are final. Students will be notified of the credits accepted for transfer prior to the end of their first semester. A student may receive transfer credits, provided:
- The student earned a “B” or higher in the course from an accredited institution, within the past 5 years, and
- The course is determined equivalent in both content and degree level to a required CHI course within the student’s program of study.
- The total of all credits awarded for transfer is not more than 25% of the total program credits.
A student may appeal the credits accepted for transfer through the grievance procedure.
Grading System & Progress Reports
Final grades are reported at the completion of each grading period. At the conclusion of each semester the Chi Institute of Traditional Chinese Veterinary Medicine reports final grades to each student. The following grading system is used, and final grades are calculated from the percentages earned in each course in accordance with the chart provided below.
|Not Included |
Accepted for Credit
Instructional time does not include vacation periods, homework, or periods of orientation or counseling. Eight semester credit hours is considered the minimum coursework standard for students for an Academic Year. A total of 36 semester credit hours are needed to be qualified for the MS-TCVM program, which may take up to 3 years to complete.
Standards of Satisfactory Academic Progress (SAP)
Satisfactory Academic Progress (SAP) ensures that students are progressing through their program of study both academically and in a timely manner. In order to be considered to be making satisfactory progress toward a degree or certificate, a student must achieve a 3.0 cumulative grade point average and a 67% completion rate.
To determine satisfactory progress, a student’s cumulative grade point average and completion rate will be evaluated at the end every semester after grades are posted, approximately 10 days after the end of the semester. The completion rate is determined by dividing the number of credits earned by the number of credits attempted. To satisfy SAP requirements, the MS-TCVM program is to be completed within a 3 year time frame, not to exceed 1.5 times the program length (4.5 years) Students are expected to complete the requirements for their program in the scheduled time frame, but in no case may the credits attempted exceed 1.5 times the credits required to complete the program.
At the end of each semester, if the student has less than a 3.0 cumulative grade point average and/or has not earned at least 67% of the credits attempted (required to complete the program within 150% of the program length), he or she will be notified and placed on Academic Warning for the remainder of the current semester (i.e. if you are placed on academic warning for your semester one performance, ten days after the semester ends you will be placed on warning for the next semester, semester two). If a student fails to achieve satisfactory progress by the end of the semester in which they are on Academic Warning, the student will be withdrawn from the program (unless the student files and is granted an appeal as defined below). If the student regains SAP by the end of the semester, they will be removed from Academic Warning.
All periods of enrollment count toward Satisfactory Academic Progress, including periods when a student does not receive financial aid.
Satisfactory Academic Progress Appeals, Probation, and Academic Plans
A student may appeal the determination of withdrawal due to failure to re-establish satisfactory progress by the end of the warning period to the Director based upon extenuating circumstances. These might include the death of a relative, an illness of or injury to the student or other extraordinary situations. The student’s appeal must be received on or before the first Wednesday of the first week of the new semester for the student to be eligible to register for the following semester. If it is determined that a student should have been withdrawn at the end of the prior semester for failure to maintain or regain SAP, he or she will not be charged for the new semester.
The appeal must contain 1) an explanation of why the student failed to meet the SAP standards; and 2) a description of what has changed in the student’s situation that will enable him or her to again meet the satisfactory progress standards. Supporting documentation should be submitted if possible.
The Director will review the information submitted in the context of the student’s entire academic record, and notify the student of his or her decision within 24 hours. This decision is final. If the appeal is granted, then the student will be placed on probation for the semester, and the Director’s notice to the student will outline the requirements of the academic plan the student must follow The terms of the academic plan must ensure the student will be able to complete the program within the maximum timeframe (1.5 times the program length) and with the required 3.0 CGPA for graduation.
At the end of the probationary semester, the student’s progress will be evaluated based upon the academic plan. If the student is meeting the SAP standards, or he or she has met all of the terms of the academic plan, the student will be eligible to remain in school. In all subsequent semesters the student must again meet the SAP standards or the terms of the academic plan.
If the student fails to meet the terms of the academic plan at the end of the probationary semester, the student will be terminated. Second appeals in this situation will only be granted at the discretion of the Director, and based upon very exceptional circumstances.
Procedure for re-establishing Satisfactory Academic Progress (SAP)
A student who is placed on Academic Warning and re-establishes SAP at the end of the Academic Warning period will be removed from Academic Warning. A student who is placed on Probation and re-establishes SAP at the end of the Probation period will be removed from Probation
The effect on SAP for repeated courses
The higher of the two grades earned for a repeated course will be used in calculating the CGPA. The credits attempted for both courses are included in the calculation of the completion rate.
The effect on SAP for non-punitive grades and non-credit or remedial courses
Chi does not offer remedial courses. The grade assignment of AU is a non-punitive grade that does not impact CGPA or completion rate calculations.
The effect on SAP when a student seeks to earn an additional credential.
At this time Chi offers only one program, so this is not applicable.
The effect on SAP for Extended-Enrollment Status
Chi does not offer extended-enrollment status.
The effect on SAP when student changes programs or is re-admitted to the same program.
If a student is re-admitted into the program, the credits and grades that are applicable to the student’s current program of study will be included in the CGPA and in credits attempted for determining the student’s satisfactory academic progress.
The effect on SAP for Transfer Credits
Credits accepted for transfer are counted as credits attempted for purposes of the completion rate, but have no impact in the calculation of CGPA.
Re-entry for students dismissed due to failure to meet SAP
Students who have been dismissed for lack of satisfactory progress may apply to be readmitted as the class schedule permits, after 6 months. Such a student will be enrolled for a probationary semester upon reentry. This procedure applies only to dismissals caused by lack of satisfactory progress It does not apply to voluntary withdrawals.
The below chart identifies how each potential grade assignment effects SAP.
|Grade ||Included in CGPA || Included as credits Attempted ||Included as credits earned |
| A || Yes ||Yes ||Yes |
| B ||Yes ||Yes ||Yes |
| C || Yes ||Yes ||Yes |
| D || Yes ||Yes ||Yes |
| F || Yes ||Yes ||Yes |
| I ||No ||No ||No |
| W || No ||No ||No |
| WP ||No ||Yes ||No |
| TC ||No ||Yes ||Yes |
| AU ||No ||No ||No |
| R ||No ||Yes ||No |
Academic Warning & Probation
At the end of each semester, after grades have been posted, students’ CGPA and class attendance are reviewed to determine whether the students are meeting the satisfactory progress requirements as previously described. If a student is not meeting the requirements, he or she will be placed on Academic Warning status. Students placed on any Warning status will be required to meet with the Program Director to develop an Academic Success Plan (ideally prior to registering but at the latest prior to the last day of drop/add for the next semester) that details a specific plan for academic progress recovery. This plan may include actions such as mandatory tutoring, scheduled periodic advising as well as scheduling a reduced number of course enrollment until the CGPA and/or class attendance rate reaches the minimum to be removed from the Warning status. At the end of the semester in which a student is on a Warning status, the student may be placed on a status of Probation for the following semester if he or she continues to fall below the specified values after a successful appeal.
Students under any status of Probation will continue on an Academic Success Plan and will be evaluated at the end of their first semester of monitoring. Students who raise their CGPA and class attendance rates at or above the minimums will be removed from Probation status and returned to regular status. If a student does not meet the minimum CGPA or class attendance rate requirements at the time of the evaluation after being placed on Probation status, she or he must be dismissed from the program, but may subsequently re-enroll after a period of time and under the conditions as outlined below under the section entitled Appeal of Academic Decisions and Academic Dismissal.
During the period in which a student is under an additional semester of Probation, the student will be required to meet with the Program Director (or his or her designee) three (3) times during the semester to evaluate the student’s progress. If the student does not earn the required grade point average or meet the minimum class attendance rates during the consecutive semester on Probation status, or meet the requirements of the Academic Success Plan, the student will be dismissed from the Chi Institute.
If a student under any of these classifications (Warning or Probation) earns the minimum semester or evaluation point grade point standard, but is unable to raise the CGPA to what is required, the probationary classification (Warning or Probation) will be continued through the next semester. Additionally, if at any point it is determined that it is mathematically impossible for the student to meet the minimum SAP requirements to graduate, the student will be dismissed from the Chi Institute of Traditional Chinese Veterinary Medicine. The Chi Institute reserves the right to place a student on, or remove them from, academic monitoring based on their academic performance, notwithstanding these published standards.
Appeal of Grades
Grades issued which are either part of a course or issued at the close of a semester, may be appealed in writing. MS-TCVM students will report issues in writing to the Program Director, who will forward the appeal to the MS-TCVM Supervisory Committee. An appeal must be directed in writing to the Dean within thirty (30) days of the decision to be appealed. Any grade entered will remain in effect during the process of the appeal, and SAP status imposed during the appeal process will also remain in effect until the conclusion of the appeal. The MS-TCVM Supervisory Committee will meet with the student and make a recommendation to the Dean regarding the appeal. The decision of the Dean of the Chi Institute will be final.
Appeal of Academic Decisions & Academic Dismissal
A student who cannot meet the minimum requirements for standards of academic progress and has therefore been placed on a Warning status may appeal if special or mitigating circumstances exist. Extenuating circumstances are considered to be events such as a serious illness, death of a family member, a family emergency or other similarly grave situation. The appeal must include the reason that the student did not meet the SAP requirements and what the student’s plan is to ensure his or her academic success in the future. For MS-TCVM students writing to the Program Director who will forward the appeal prior to the start of the next semester to the MS-TCVM Supervisory Committee. The student must explain the circumstances precipitating his or her academic difficulties, and how upcoming circumstances will be changing to permit the student to meet the SAP requirements. The MS-TCVM Supervisory Committee will meet with the student and make a recommendation to the Dean regarding the appeal. The decision of the Dean of the Chi Institute of Traditional Chinese Veterinary Medicine will be final. If the student’s appeal of the SAP status is successful, he or she may again be eligible to continue working toward the completion of the program.
If a student has been dismissed due to academics, after the expiration of one year past the date of dismissal from the Chi Institute of Traditional Chinese Veterinary Medicine, the student may re-enroll under the status in which he or she withdrew. Current fees and tuition will be charged. If the student is not successful in raising his or her grade point average to the minimum standard in accordance with the requirements and time frames listed previously in the Academic Warning and Probation section, the student will again be dismissed from the institute, and will not be permitted to re-enroll. A student who is academically dismissed who successfully appeals prior to the start of the next term will not have to sign a new Enrollment Agreement, and will not be required to wait one year to re-enroll. The student will be charged tuition and fees in accordance with his or her original signed Enrollment Agreement for the subsequent duration of the academic program. The student returning after a successful appeal will be placed on probationary status for the first semester of his or her return, with conditions as recommended by the MS-TCVM Supervisory Committee.
Reestablishment as a Regular Student & Extended Enrollment Status
Students who have been dismissed due to the failure to maintain the qualitative and quantitative minimums outlined previously may apply to continue their studies at the Chi Institute of Traditional Chinese Veterinary Medicine in an extended enrollment status. During this time, the student must attempt to improve deficient areas that led to the dismissal by retaking courses from which the student withdrew or which he or she failed. The student will be responsible for all costs incurred while on extended enrollment status and must make acceptable financial arrangements in order to continue. Students on extended enrollment status remain in probationary status and will have their progress evaluated at the completion of each semester by the Program Director or designee. Students on extended enrollment who do not make sufficient improvements as determined by the Program Director may be dismissed from the Chi Institute. A student on extended enrollment who reestablishes satisfactory progress may return to a regular student status. Reinstated students will be placed on a status of Probation for one semester after reestablishing satisfactory progress. A student who has successfully appealed an academic decision but has also exceeded 1.5 times the maximum time frame permitted for completion (in a regular or extended enrollment status) may receive the original academic credential for which he or she enrolled. This may only be done at the discretion of the Dean with a recommendation from the MS-TCVM Supervisory Committee, provided the student has no additional financial obligations towards the Chi Institute of Traditional Chinese Veterinary Medicine, and has otherwise successfully completed the requirements of his or her educational program.
Grades earned, as a regular student or during the continuation period as a non-regular student, for courses originally failed, will be substituted for the previous course failures in the calculation of the student’s GPA. Credit is given for the last grade earned for repeating the course. Repeated courses will appear on the student’s transcript. The first attempt will also be shown, but the student’s CGPA will be recomputed to count the last attempt only. Students are charged tuition at the same rate as the other courses in their current program for repeated courses.
Incompletes & Failures
An Incomplete or an “I” will be given to any student who does not completely fulfill the requirements of a course. A grade may be substituted for the “I” (Incomplete) if the student successfully completes the unfinished work prior to: 1) the end of the sixth week after the start of the semester following the receipt of the incomplete grade; 2) the last possible submission date within the following semester set by the faculty member teaching the course. Permission must be obtained from the Dean for any incomplete grade to be extended past the end of the sixth week after the start of the semester following the receipt of the incomplete grade. Failure to complete the work required for a course in the period stated above will result in the student receiving a letter grade of “F” for the course in question.
The Chi Institute of Traditional Chinese Veterinary Medicine allows a student to postpone the program due to a personal emergency after starting the MS-TCVM program. However, a student must contact and obtain approval from the Program Director to initiate a delay in the program of study. The Program Director will then notify the student of the coursework completed that may transfer into the later program of study, as applicable. Credits earned at the Chi Institute in the student’s original program of study will be used when computing grade point average, rate of completion and maximum time frame for completion for SAP purposes.
Leave of Absence (LOA)
The purpose of a leave of absence (LOA) is to provide students with the opportunity to leave school for an extended period of time without withdrawing from school or affecting the student’s satisfactory progress calculations. The Program Director may authorize a leave of absence under the following circumstances:
- The student must provide a signed, written request for the leave of absence containing an explanation of the reason for the requested leave. The last date of attendance and return date must be clearly identified on the written request;
- The LOA cannot be extended beyond 180 days. Multiple leaves of absence may be granted during any 12-month period beginning with the start of the most recent LOA, as long as the total days do not exceed 180;
- The student will not incur any additional tuition charges during an approved leave of absence;
- The reasons for granting a leave of absence may include, but are not limited to documented: serious student medical problems, pregnancy, call to military duty, and death of an immediate family member;
- If a student does not resume classes on or before the approved return date from the LOA, the student will be withdrawn from the program, and any applicable refund calculations will be applied in accordance with the Chi Institute ’s published policies. The student’s withdrawal date will be considered the date the student began the LOA.
Students enrolling in the MS-TCVM program will receive and execute an Enrollment Agreement stating the total tuition, fees, and the estimated cost of books and supplies for the semester. Students who have departed and are re-entering the Chi Institute of Traditional Chinese Veterinary Medicine will also receive an Enrollment Agreement with the tuition and fees based on the prevailing tuition and fee schedule at the time of re-entry.
Students are encouraged to remain enrolled in their classes until the end of the semester and academic program if at all possible. Sometimes, however, circumstances make it necessary for a student to withdraw his or her enrollment in the Chi Institute of Traditional Chinese Veterinary Medicine Students are required to notify the Program Director in order to officially withdraw. Withdrawing students must also meet with a representative from student services and notify the registrar’s office prior to leaving. This is considered an Official Withdrawal. The Withdrawal Date is the date the student provides official notification to the Student Services Department of the intent to withdraw; or, if the student did not begin the withdrawal process or otherwise notify the school of the intent to withdraw, the withdrawal date will be the last date of attendance, further explained below. If the Chi Institute determines that a student did not begin the withdrawal process or otherwise notify the school of the intent to withdraw due to illness, accident, grievous personal loss, or other circumstances beyond the student’s control, the Chi Institute of Traditional Chinese Veterinary Medicine may determine the appropriate withdrawal date. This is considered an Unofficial Withdrawal. In these instances, the Chi Institute of Traditional Chinese Veterinary Medicine may use as the student’s withdrawal date a student’s last day of attendance at an academically related activity, such as attendance in class, taking an exam, attending a tutorial, engaging in computer-assisted instruction, or turning in a class assignment. Withdrawal (“W”) grades are included in the “credits attempted” category for the maximum time frame of satisfactory academic progress but the grades are not calculated within a student’s GPA.
Cancellation Of Courses & Programs
The Chi Institute of Traditional Chinese Veterinary Medicine reserves the right to cancel courses if enrollment for the course is not sufficient to support the resources allocated to the offering of the particular course. In this event, the student will be refunded all tuition and fees paid for enrollment in the individual course. The Chi Institute of Traditional Chinese Veterinary Medicine will not cancel a program while students are still enrolled.
Classes are scheduled at various times throughout the week and include daytime, night and weekend schedules. The MS-TCVM program are scheduled to permit students the opportunity to complete their programs in a timely manner; however, the actual length of time required to complete a program may vary from student to student because of individual circumstances and course load in any given semester. Transfer credits, changes to part-time status, academic difficulty, dropping a class or taking a LOA are examples of situations that may affect the amount of time needed to complete a program. The maximum time to complete the MS-TCVM program will be four and a half (4.5) years.
Class attendance is an integral part of successful completion of the Chi Institute of Traditional Chinese Veterinary Medicine’s degree programs. Students are expected to be present for all class meetings of the course(s) in which they are enrolled. Attendance is tracked by faculty members. The student is responsible for notifying his or her faculty member in writing regarding an impending absence with as much advance notice as possible. Students may be considered justifiably absent due to religious observances, illness documented by a physician or other appropriate health care professional, documented personal or family emergencies, or other documented extenuating circumstances as determined from review of the situation by Chi Institute of Traditional Chinese Veterinary Medicine administration. When a student cannot attend a class, it is the student’s responsibility to contact his or her instructor and make arrangements to complete any missed assignments or other work. Students with excessive non-justifiable absences must meet with the Program Director and may be placed on academic probation. If a student’s absences (other than justifiable absences with make-up work completed as provided above) continue and reach over 5% of the total scheduled classes the student will be dropped from the course.
Auditing of Courses
Students wishing to audit a class may do so on a “space available basis” and only with the permission of the Program Director and the Dean. Tuition is charged at the half amount and a grade of AU is posted to the student’s transcript at the end of the semester. Audited classes are “non-credit” and are not calculated into the standards of satisfactory academic progress in the student’s cumulative grade point average. Students who are approved to audit a class are expected to be diligent with their attendance but are exempt from any homework, examination or other term project requirements.
The Chi Institute’s Registrar maintains a permanent academic record for all students enrolled at the institute. The academic record contains, among other things, transcripts, degree audits, scheduling information and application for admission. Students will be provided one copy of their transcript upon request after graduation free of charge. Students needing additional copies of an official transcript of their coursework must submit a transcript request form to the Registrar with a nominal fee. The Chi Institute of Traditional Chinese Veterinary Medicine does not release transcripts or information concerning a student’s academic record if the student has any outstanding financial obligations to the Chi Institute.
Family Educational Rights and Privacy Act (FERPA)
In compliance with the Family Educational Rights and Privacy Act of 1974, the Chi Institute of Traditional Chinese Veterinary Medicine allows students access to their educational records. These records include all information maintained by the school which is directly related to the student, with the exception of the financial records of their parents and educational records containing information about more than one student. The Chi Institute of Traditional Chinese Veterinary Medicine permits access to that part of the record that pertains only to the inquiring student. Student records are confidential and, other than to the student, only such agencies or individuals authorized by federal law in the Family Educational Rights and Privacy Act are allowed access without express permission by the student through a records release form. These records are left on file indefinitely. Directory information, however, may be released to valid inquiries unless the student specifically requests in writing that this information not be released.